Create an event

From the Events menu option, select the Events tab. From here, a list of your existing events will appear. This overview screen lists all your events and relevant details such as the Date & Time, number of Registered/Interested users, Revenue from ticket sales (if applicable), associated Categories, how many Views an event has, and the current State (Live, Draft, Archived, Upcoming).

Available filtering options on this page include:

All: doesn’t filter events by page visibility and includes archived events.
Visible: events that can be accessed from your community’s site.
Scheduled: events that will be visible on a publish date.
Draft: events that are a work-in-progress and only accessible from the dashboard.
Archived: events removed from your community site but can be accessed from the dashboard.

To get started, you will have two options when creating an event. By clicking on the Add Event button, you will go through a more complete setup. This includes both event-specific details and customization of the design and layout for the event page.

If customizing the event page isn’t a priority, click on the Quick Add button to enter event-specific details only. Your event’s page will follow a standard page layout by default which can then be changed later on.

In this guide, we will walkthrough the setup steps for a Single Event. To start, click on the Add Event button.

General

Following the same steps to setting up a page in CommuniBee, begin by filling out the fields below.

Event Name: enter the name of your event.
Page Slug: based on your event name, this field will automatically populate. Feel free to update this as desired.
Short Name: enter the name that will appear when viewing this event on the Event Calendar. This field is limited to 20 characters.
Select the type of event: there are three available event types, Single Event, Recurring Event, and a Bundled Event. Learn more about each down below.
Guest Sign Up Style: choose how your audience will register to this event. Available options are, Ticketed Event (i.e., purchase a ticket), Express Interest (i.e., RSVP – Yes, No, Maybe), and Announcement Only (no purchase or RSVP required)
Require guests to register an account to sign up: make having a CommuniBee account mandatory in order to sign up to this event.
Timezone: set the timezone for the event. This will default to the timezone set from the Community Setup menu option.
Dates & Times: enter the date and time for when the event starts and ends

Single Event: a one-off event that has a single start and end date.

Recurring Event: an event that occurs multiple times and requires registration for each occurrence.

Bundled Event: an event that occurs multiple times but only requires registration once.

Once you have entered the above details, click Save.

Description

Here you can add additional details about this upcoming event that will be displayed on the event page itself, and when shared online.

Short Description: provide a summary of event that will be shown when shared online or linked to from other pages.
Event Description: enter in all relevant details about this event.
Feature Image: upload an image that will be displayed when sharing this event on social media or within your community.

Location

Provide details on where this event will be hosted. You can include Event Instructions, as well as a Video Conference URL (if your event is online only) or provide a physical address in the Enter Address field.

Tickets

The Tickets tab is available for events using the Ticketed Event registration style, which allows you to create and manage event tickets. On this tab, you can define the ticket types for your event.

Event Total Capacity: If your event has a guest limit, specify the maximum number of attendees here. Leave blank for unlimited registrations.
Add Ticket Type: select this option to begin setting up your ticket types.
- Ticket Name: Enter a name for your ticket type (e.g., “General Admission”, “Table of 10”).
- Ticket Description: Explain your ticket type up to 1000 characters.
- Ticket Price: Set the price for this ticket type.
- Available Quantity: Limit how many of this ticket type can be sold. If left blank, this ticket type can sell up to the event’s total capacity.
- Number of Tickets Issued: Define how many tickets will be issued for this ticket type. For example, a “Table of 8” should issue 8 tickets, and “General Admission” should issue only 1 ticket. This field will be locked after sales have started.
- Limit purchases per account: Check this option off if you want to restrict guests from purchasing multiple tickets.
- Sales Period: Specify what date/time this ticket type will go on sale and when sales will end.
- Display Setting: Determines when a Ticket Type is visible to guests.
  - Visible – Always shown on the event page.
  - Hidden – Not shown on event page, only available for manual purchases via the admin dashboard.
  - Hidden When Not on Sale – Only shown when the sales period is active.
  - Custom – Set a custom range for when this ticket type is shown.
- Associate with Survey: Attach a survey to collect attendee information (e.g., dietary restrictions, guest preferences, etc.).
- Save your ticket type.
- Repeat the above steps to add additional ticket types.
Review Setup: By selecting this button, the system will verify your capacity limits, ticket availability/distribution, and survey settings. Any considerations found will be highlighted for you to review.

The Ticket Details table will be visible for you to review easily. This will show you:

Ticket Type Name
Ticket Type Status (active/ended)
Visibility (visible/hidden)
Price
Tickets Sold
Units Sold
Linked Survey
Event Capacity

You can also Reorder ticket types within this table, adjusting their display order for guests.

Media

This section is all about the design of the event’s web page. You can upload images or link to a video that act as the banner for this page. The appearance of your banner can then be configured to create a truly stunning landing page.

Media Position: choose where you want your image or video to appear.
- Header & Body Only: No image, no problem. Your page will default to only have header and body text. No image upload necessary.
- Media On Left: If you would like to keep your image and content together within a single section, this allows your image to appear on the left, and your header, body, and page details on the right.
- Media Full Width At Top: Like standard web pages, a banner appears at the very top of your page and takes up the full width (commonly referred as the Hero section). The rest of the content then appears below your banner.
  - If using Images, you will have the option to adjust the following:
    - Banner Aspect Ratio: select the general size of your image(s).
    - Banner Max Height: choose how tall your image(s) will be.
    - Image Anchor: determine how your image(s) will be positioned.

- Use Custom Blocks Only: Feeling ambitious and want to build this page from the ground up? Select this option and navigate to the Layout tab to create a unique page using our pre-built page blocks.
Media Type
- If you selected Media on Left or Media Full Width At Top from the Media Position dropdown, you can decide on the media type (Images or Video).
  - Images: you can browse from your community library or upload new images from your device. If you upload multiple images, they will appear on your page as a slideshow
  - Video: only YouTube videos are supported currently. Open the YouTube video you want to link. Click on the Share button, then select the Embed option. Only copy the URL from this screen, then navigate back to your CommuniBee dashboard and paste it in the Video URL field.

Once you are done setting up your media, navigate to the Layout tab to preview your event’s page.

Layout

Not only can you preview your page from this tab, but you can also make additional changes to the overall page layout.

To build on this page and add additional sections, follow the steps below:

Under where it says, Choose Another Template or Block to Add, click on the Add Block To End button.
A Page Block screen will appear that lists individual blocks that can be added to your page. For example, a Text Block to include text and an optional button, a Multiple Item Block to feature specific items from your community, and more.
Click the Add button to have the block appear on your page.
Depending on the block type you select, you will have different customization options. As you make changes to a page block, a preview will update live on your screen so you can know exactly how your page will look before you save.
After you finish customizing a page block, be sure to hit the Save button so you don’t lose your work.
For any additional blocks you add, you have the option to edit, duplicate, or delete individual blocks by using the icons on the right side of each block.

To rearrange a block, use your mouse and hold left click on it, then drag the block above or below another block. Let go of left click to set the block in place. Learn more about the available page blocks.

Visibility

With your event’s page fully designed and ready to share to your audience, the Visibility tab is where you make the page visible.

Status

Draft: the default status for any newly created page. Pages set to Draft cannot be shared or and viewed by your audience.
Live: the status given when a page is published. You can share and have your audience view the page from your website.
Archived: for pages that you want removed from your website. Once Archived, the page will be accessible from your dashboard and can be permanently deleted by navigating to its General tab.

At any time, you can manually update the status of this page. You can also schedule a Publish Date to have this page become visible at a specific date and time. Be sure to switch the status of the page to Live before entering a Publish Date. If you include a Hide After date, this page will automatically switch from Live to Archived at the specified date and time.

With events, you can check off the option to have this event show up on your member’s feeds. If this option is turned on, the event will be visible to everyone, regardless of their specific interest filters.

Additionally, you can categorize and filter the event which will determine where this event will appear. Check out our additional guide on creating event categories.

Lastly, if your event is a part of a larger fundraiser, you can link it to your fundraising campaign via the Link to Fundraising Campaign section. Check out our additional guide on creating fundraising campaigns.

Create an event

General

Description

Location

Tickets

Media

Layout

Visibility

Additional Event Management Guides

Monitor event activity

Create an events home page

Set up event categories

Create an event

Company

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Support