Upload resources to your website

Ensure your community members have seamless access to essential information by uploading important resources to your CommuniBee site. From your dashboard, click on the Content menu option and select the Resources tab. This will bring up a list of resources that have already been added to your site. By default, you’ll see all resources, regardless of their state (Visible, Scheduled, Draft, or Archived). You have the option to filter this list further to easily manage and view your resources.

On the Resources table, each row will display the Resource Name, any Categories it belongs to, total number of Views each resource page has, number of Downloads, and the current State of each resource.

To get started, click on Add Resource.

General

Like other setup pages within CommuniBee Suite, begin by including some general information on this page. 

  • Resource Name: this is the name for your resource. 
  • Page Slug: the unique identifier that appears at the end of the page’s URL. This automatically populates based on your title, but you can optionally change it if desired. 
  • Short Description: provide a brief description about the resource itself. This appears in search results and when shared online. 
  • Feature Image: upload an image that will be featured when this page is shared online. 

Once you have entered the above details, click Save. 

Media

This section is all about the design of the resource page. You can upload images or link to a video that act as the banner for this page. The appearance of your banner can then be configured to create a visually stunning landing page.

  • Media Position: choose where you want your image or video to appear. 
    • Header & Body Only: no image, no problem. Your page will default to only have header and body text. No image upload necessary. 
    • Media On Left: if you would like to keep your image and content together within a single section, this allows your image to appear on the left, and your header, body, and page details on the right. 
    • Media Full Width At Top: like standard web pages, a banner appears at the very top of your page and takes up the full width (commonly referred as the Hero section). The rest of the content then appears below your banner. 
      • If using Images, you will have the option to adjust the following: 
        • Banner Aspect Ratio: select the general size of your image(s). 
        • Banner Max Height: choose how tall your image(s) will be.
        • Image Anchor: determine how your image(s) will be positioned. 
    • Use Custom Blocks Only: feeling ambitious and want to build this page from the ground up? Select this option and navigate to the Layout tab to create a unique page using our pre-built page blocks. 
  • Media Type 
    • If you selected Media on Left or Media Full Width At Top from the Media Position dropdown, you can decide on the media type (Images or Video). 
      • Images: you can browse from your community library or upload new images from your device. If you upload multiple images, they will appear on your page as a slideshow
      • Video: only YouTube videos are supported currently. Open the YouTube video you want to link. Click on the Share button, then select the Embed option. Only copy the URL from this screen, then navigate back to your CommuniBee dashboard and paste it in the Video URL field. 

After configuring your media settings, proceed to the Content tab to add descriptive text about the available resource(s) and upload any related resource documents.

Content

This area is your opportunity to provide comprehensive details about the resource(s) on this page, ensuring your audience understands their significance and purpose. Should you choose not to add additional text here, the short description entered on the General tab will be displayed instead.

A resource page is designed to host one or more files for your guests to view and/or download. To make these resources accessible, follow the steps to upload your documents:

Under the Attached Files section, you can do the following:

Upload a File 

  1. Click the Choose File button to upload a document from your device. Be sure that the file size does not exceed 100MB. 
  2. The Display Name field will automatically populate with the file name, but you have the option to customize it for clarity or context. This name acts as the clickable link your guests will use to access the resource. 
  3. After selecting your file, click Upload File to finalize the addition.
 

Add a Weblink Resource 

  1. If the resource is hosted online (e.g., a webpage), you can directly link to it by copying the URL into the Weblink field. 
  2. Enter a Display Name that makes it clear as to what exactly your audience is clicking on. 
  3. After inputting the URL and name, click Add Weblink to have this online resource appear on your page.

If you want to rearrange the order of your resources, you can do so easily from this page. Simply click on the toggle next to where it says Sort Mode, then click and hold a resource you want to move, drag it to its desired location, and let go. Once you’ve finished organizing your resources, click on the Sort Mode toggle once more to lock in the order.

Layout

Not only can you preview your page from this tab, but you can also make additional changes to the overall page layout. 

To build on this page and add additional sections, follow the steps below: 

  1. Under where it says, Choose Another Template or Block to Add, click on the Add Block To End button. 
  2. A Page Block screen will appear that lists individual blocks that can be added to your page. For example, a Text Block to include text and an optional button, a Multiple Item Block to feature specific items from your community, and more.  
  3. Click the Add button to have the block appear on your page. 
  4. Depending on the block type you select, you will have different customization options. As you make changes to a page block, a preview will update live on your screen so you can know exactly how your page will look before you save. 
  5. After you finish customizing a page block, be sure to hit the Save button so you don’t lose your work. 
  6. For any additional blocks you add, you have the option to edit, duplicate, or delete individual blocks by using the icons on the right side of each block.

To rearrange a block, use your mouse and hold left click on it, then drag the block above or below another block. Let go of left click to set the block in place. Learn more about the available page blocks.

Visibility

With your resource’s page fully designed and ready to share to your audience, the Visibility tab is where you make the page visible.

Status 

  • Draft: The default status for any newly created page. Pages set to Draft cannot be shared or and viewed by your audience. 
  • Live: The status given when a page is published. You can share and have your audience view the page from your website. 
  • Archived: For pages that you want removed from your website. Once Archived, the page will be accessible from your dashboard and can be permanently deleted by navigating to its General tab.

At any time, you can manually update the status of this page. You can also schedule a Publish Date to have this page become visible at a specific date and time. Be sure to switch the status of the page to Live before entering a Publish Date. If you include a Hide After date, this page will automatically switch from Live to Archived at the specified date and time.

Note, a resource page must be linked somewhere within your CommuniBee site in order to be accessible to guests. If you’ve configured your Resources Home Page, resource pages will automatically appear there. Otherwise, consider integrating the page into your site’s Top Menu or embedding it within another page using a side item block for easy access. Organizing your resources into categories is also a smart strategy to streamline navigation, helping guests efficiently locate the information they’re seeking.